If you have any team volunteer questions please email [email protected].

Swim Team Volunteers

The following are descriptions of most of the volunteer jobs available on the swim team. We cannot run a meet without the help of many, many volunteers. There are many jobs which do not require any previous experience or knowledge - anyone can do them.

Each swim family is required to volunteer at every home meet that their swimmer(s) are participating in. Additionally, if a swimmer signs up to participate in any of the optional meets (Pentathlon, Hot Shot, Long Shot, Prelims, Finals) , the family must volunteer at that meet as well. Please note that Hot Shot and Long Shot are separate meets that take place on the same day. If your swimmer is participating in both meets, you need to sign up to volunteer at both meets.

As soon as you arrive at each meet, check in with the POD coordinator for your job. Make sure you get credit for working your shift and meeting your volunteer obligation.

TIMER
Timers are responsible for recording an accurate time for each swimmer in their lane. An electronic timing system is used along with backup manual watches. Times are noted on timer sheets. There are 2 timers in each lane and 2 backup timers.

RUNNER
Runners are responsible for collecting the timer sheets from the timers and DQ sheets from the stroke judges after each event, putting the sheets in order and taking them to the scoring table.

HEATING
This is the swimmer's staging area. You will line the swimmers up on the correct bench with the correct lane assignment and move them forward as their turn to swim approaches.

SCORING - Timing Console
This position monitors the electronic timing system results for each heat on a timing console, troubleshoots any timing discrepancies, and communicates with Meet Officials as needed.

SCORING - Data Entry
For most events, data is electronically input into the scoring software. This position reviews the data, scores each event, prints results, and prints ribbon labels.

SCORING - Ribbons
Ribbon labels are printed for swimmers that place 1st to 6th in each event. This position puts labels on the ribbons and keeps ribbons and timer sheets organized for each team.

OFFICIALS - Stroke Judge
(Technical Swimming Experience Required. All stroke judges must attend the league training at the beginning of the season.) Stroke Judges ensure that all swimmers' strokes are legal. Any stroke infractions cause swimmers to be disqualified. DQ reasons are noted on Officials' Cards.

OFFICIALS - Starter
(Experience Required) Starters are responsible for starting each race with an electronic starter. Due to the number of swimmers, it is important to keep the meet moving at an efficient pace.

CONCESSIONS/GRILL - Set-Up
Set up concessions and grill tents, tables and coolers, put out all of the food/drink/merchandise items and help with cashiering.

CONCESSIONS/GRILL - Clean-Up
Tear down the concessions and grill tents, tables and coolers and carry remaining concessions items back to the storage area.

CONCESSIONS - Cashier
Sell and restock food, merchandise and drinks. Provide Otter Pops to the heat winners.

GRILL - Cashier
Take grill orders and handle all payment transactions.

GRILL - Cook
Help with the preparation and cooking of our grill menu items.

MEET SET-UP
Setup tents for the team, heating, scoring and coaches areas. Place benches and chairs in heating area and chairs for scoring and coaches. Involves some heavy lifting.

MEET CLEAN-UP
Take down all tents and put everything back in its proper place. Pick up trash around pool and park. Involves some heavy lifting.

TEAM TENT TRANSPORTER - To Meet
Pick-up 3-4 Team tents from Memory Square and transport them to the meet and set them up by 6:30 AM. Involves heavy lifting and requires a truck or large SUV.

POOL PARENT - Season Long Position
Hand out donuts every Friday throughout the season, distribute folder contents to swimmers, coordinate age group activity and awards ceremony.

BOX MASTER - Season Long Position
Responsible for filing all swimmer ribbons, speeding tickets and SWATT awards after each meet.

If you are unable to work your shift, YOU are responsible for finding a replacement to work for you and notifying the applicable POD coordinator of the change.